Best Free Electronic Data Capture Software of 2025

Castor offers an intuitive and comprehensive platform for managing clinical trial data, focusing on electronic data capture (EDC), eConsent, and patient-reported outcomes (ePRO). The platform is optimized for decentralized trials, providing seamless tools for remote patient engagement and data collection. With real-time reporting, Castor helps researchers track trial progress and make data-driven decisions. The solution ensures compliance with industry regulations such as HIPAA, GDPR, and 21 CFR Part 11, making it ideal for life sciences organizations looking to enhance trial efficiency while maintaining high data integrity.

OpenClinica is a leading provider of clinical data management software solutions. OpenClinica provides powerful tools to ensure that clinical trials are compliant and efficient. OpenClinica Enterprise, OpenClinica Participate and OpenClinica Randomize are the core products. OpenClinica is a powerful clinical trial platform that offers a wide range of tools for data collection, patient engagement, and study management. From electronic data capture (EDC) and eConsent to patient recruitment and real-time reporting, OpenClinica’s solutions automate and simplify the clinical trial process. With features like EHR-to-EDC integration and advanced reporting dashboards, the platform improves data accuracy, reduces delays, and enhances compliance. OpenClinica has been used in over 15,000 clinical studies, providing support for organizations around the globe, including government agencies and pharmaceutical companies, to conduct trials with confidence.

Complex eClinical Solutions for EDC/ERT/eCOA significantly speeds up the start and completion of clinical trials (up to 5 days), reduces costs (up to 80% for monitoring), and increases capitalization and attractiveness (recognized by 89% customers). 96% of data science specialists say it increases the knowledge and advancements of Data Management and Data Science professionals. 94% of investigators love interfaces' usability. Strong internal competence in Data Management 365 is an important part of the Data Management 365 policy. This allows us to not only better understand the challenges faced by Data Managers and improve the MainEDC™, but also to transfer technology and best practices to our clients.

Parseur is the best email parser and document processing platform. With Parseur, automatically extract text from emails, PDFs, CSVs or Excels and sends it to any app, spreadsheet or database. Parseur will save your business hundreds hours of manual data entry and lets you automate your business. Parseur comes loaded with ready made templates for many industries including food delivery orders (e.g. Grubhub, DoorDash), Google Alerts, real estate leads (e.g. Zillow, Apartments.com), Job applications (e.g. LinkedIn), Bookings (e.g. Airbnb) and many more!

Viedoc designs engaging software that modernizes clinical research so that necessary treatments can reach the people who need them faster. We believe in life and science, in people, and in our collective power to change the world and build a healthier future. That unmatched driving force is what pushes us to innovate, accelerate and improve every aspect of modern clinical studies. Since 2003, Viedoc has united scientists and clinical trial professionals in a shared mission of pushing life-changing research forward. Our solution has been used to power thousands of studies, by collecting data from over a million patients and allowing it to flow smoothly across sites and countries. We take great pride in helping bridge the gap between patient and researcher – and, in the best of cases, between research and breakthrough.

Transforming business documents into tangible business value is essential in today's digital landscape. By eliminating obstacles in document-heavy workflows, ABBYY FlexiCapture emerges as an Intelligent Document Processing platform tailored for the intricate demands of modern enterprises. This sophisticated platform unifies the finest capabilities in natural language processing, machine learning, and advanced document recognition, making it adept at handling various document types—ranging from straightforward forms to intricate free-form documents—and accommodating diverse workloads, from individual documents to extensive batches with strict service level agreements. FlexiCapture effectively orchestrates the entire process from document acquisition to final delivery, seamlessly integrating with content-driven business applications like RPA and BPM, which in turn allows organizations to concentrate on enhancing customer service, reducing costs, ensuring compliance, and gaining a competitive edge. As a result, an increasing number of companies are realizing substantial savings by leveraging Intelligent Process Automation to pinpoint automation opportunities, enabling them to operate more efficiently and effectively than ever before. This shift not only streamlines operations but also empowers businesses to innovate and adapt in a rapidly changing market.

KoboToolbox offers a range of tools designed for the collection of field data in demanding situations. Our platform is completely free and open-source. The majority of our users include individuals engaged in humanitarian efforts, as well as aid workers and researchers operating in underdeveloped regions. Our development and research teams are located in Cambridge, MA, along with various other locations worldwide. Rapidly gathering dependable information during a humanitarian crisis, particularly after a significant natural disaster like a major earthquake or typhoon, is essential for protecting the lives of those most at risk. Unfortunately, the urgent needs of the affected population are often overlooked due to the lack of efficient methods for collecting and analyzing vital data. To fill this critical gap, KoboToolbox was established as a free and open-source resource for data collection and analysis during humanitarian emergencies and other difficult contexts. Our initiative relies entirely on the generous support of grants and collaborations with our partners, ensuring that we can continue to provide these vital tools to those who need them most. By facilitating quick access to actionable insights, we aim to empower communities to respond effectively to crises.

We empower organizations to evaluate and enhance their impact by transitioning their fieldwork and data collection processes to a digital format. Eliminate the use of paper-based forms and surveys by adopting our digital solutions for your fieldwork and data gathering needs. Regardless of whether your organization utilizes a small number of straightforward forms or a vast array of intricate surveys, our user-friendly tools ensure that both fieldworkers and respondents can easily navigate them on any device. With the help of our Android mobile application, data can be collected even without an internet connection, and responses will seamlessly upload in the background once connectivity is restored. Moreover, new form assignments or updates are automatically downloaded, which guarantees that your fieldworkers always have access to the correct forms. Enhance efficiency, accuracy, and adherence to protocols by employing automated rules for skip logic and validation. Streamline workflows by embedding validation within your forms to minimize mistakes, and establish date-based logic to assist with scheduling and decision-making. Additionally, our system accommodates scenarios where repeating data is necessary, such as managing a household roster, ensuring that all data collection needs are effectively met. This comprehensive approach not only simplifies the process but also significantly improves data integrity and operational efficiency.

ODK enables the creation of robust offline forms for data collection in any location you require. Join the ranks of prominent social impact organizations utilizing ODK to drive positive change in the world. Each month, millions rely on ODK for their data collection needs due to its versatility and accessibility. This platform boasts a variety of features that enhance your data gathering experience, including the ability to incorporate photos, GPS tracking, conditional logic, calculations, external data sources, support for multiple languages, and much more. Users can choose between the mobile app and the web interface, with automatic syncing of forms and submissions occurring whenever an internet connection is available. You can easily export your data or integrate it with applications like Excel, Power BI, or R for real-time dashboards. ODK has established itself as a benchmark in fields such as public health, global development, emergency response, and environmental monitoring. Countless organizations around the globe utilize ODK, collectively generating millions of submissions each month. As an open-source platform, ODK offers the flexibility to use it as is, personalize it to your needs, or explore other compatible options. While ODK can serve various purposes, our primary mission is to support social impact and empower individuals and organizations committed to enacting meaningful change in their communities. With its user-friendly interface and powerful capabilities, ODK stands out as a vital tool for anyone dedicated to making a difference through effective data collection.

Jeeva's patent-pending modular system is built on the most powerful cloud platform. One login from any browser-enabled device can be used to remotely screen patients, educate, enroll, send SMS, email and generate evidence including electronic patient-reported outcomes. They are tired of waiting for patient recruitment and retention to happen. It is crucial to provide sufficient evidence of safety and efficacy for investigational new medicines in order to receive regulatory agency approval. Jeeva is a great tool for saving time and money for patients, biopharma sponsors, and long-term follow up studies for gene therapy.

ExpiWell’s exceptional data collection platform, endorsed by numerous researchers globally, effectively tackles the limitations of conventional survey techniques. By utilizing Ecological Momentary Assessment (EMA) and Experience Sampling Method (ESM), it captures real-time data from the world while ensuring outstanding participant engagement. This platform allows for a comprehensive observation of participants' experiences through instantaneous data gathering. It enhances interaction between researchers and participants, leading to greater involvement in the research process. With ExpiWell’s ESM capabilities, research transforms from a mere static process into a dynamic interaction, enabling seamless participant rewards, community building, and immediate feedback. By merging the strengths of ESM with community-centric research approaches, ExpiWell empowers you to nurture connections, promote social support, and enhance engagement within your participant network. This innovative approach enables researchers to deliver timely solutions that can drive meaningful change in their organizations or communities effectively. Ultimately, ExpiWell is revolutionizing the way data is collected and utilized in research, paving the way for more impactful outcomes.

Mahalo Health is an integrated digital health platform aimed at expediting the creation of patient-focused digital health solutions and clinical trials. By providing a variety of prebuilt modules, Mahalo facilitates the swift launch of customizable white-label applications that cater to particular therapeutic fields. The platform boasts comprehensive data capabilities, featuring a predictive health engine for forecasting diseases and diagnoses, a behavior modification engine to encourage beneficial patient behaviors, and a notification system that ensures timely communication through push notifications, SMS, or emails. Committed to maintaining high security and compliance standards, Mahalo follows regulations such as HIPAA, GCP, ISO27001, and GDPR. Its extensive range of services encompasses multiple therapeutic areas, including diabetes, cognitive health, cardiovascular issues, musculoskeletal conditions, mental health, oncology, rare diseases, and nonalcoholic steatohepatitis (NASH). Additionally, Mahalo Health empowers healthcare providers with tools to enhance patient engagement and outcomes through its innovative digital solutions.

Magpi is a leader in cloud-based mobile data collection tools and data visualization tools that allow organizations to improve their field operations and effectiveness. Magpi allows organizations from many industries to quickly and economically develop mobile forms that are flexible and robust. They can also access real-time data and generate reports. EpiSurveyor was created by the team of programmers and tech experts, who recognized that the most costly element of any data collection activity was the cost of hiring programmers and consultants. EpiSurveyor is often described as "like Gmail but with data collection" and has brought Silicon Valley methods of scaling software to international health and international development. The software's introduction in 2013 was followed by a name change to Magpi in 2013. Since then, it has been modified to suit new uses in a variety of industries, including education and energy.

Kickstart your project by selecting one of our applications as a base for customization and configuration. If you don't find the right fit, you can always build a new application from the ground up using our user-friendly visual designer. Equipped with robust pre-built components, you have the flexibility to create forms, establish workflows, and design your application through an easy drag-and-drop interface, all without the need for coding! Utilize the intuitive visual designer to develop your study, structuring your database to align with the specific type of research and data collection required. You can easily aggregate and examine your data through tailored screens, ensuring that you can identify discrepancies, manage incomplete submissions, and track follow-ups efficiently. Reorganize your database into easily manageable segments based on your selected criteria, and create filters using natural language for enhanced accessibility. Additionally, leverage saved datasets for comprehensive reporting, workflow management, patient tracking, and in-depth data analysis, ultimately streamlining your project’s processes and improving efficiency.

When you announce a job opening, an influx of resumes arrives through various channels such as mail, email, and fax, each presenting distinct formats that require careful examination to identify the most suitable candidate. The urgency for results is critical since your company is competing for a contract that necessitates individuals with specific skills and expertise, leaving you with limited time to prepare the necessary proposal while also needing to assess the capabilities of your existing workforce. In this scenario, the Generic Resume Data Management System, developed by Working Solutions International, emerges as a valuable resource. This system includes a standardized Generic Resume form that employers and recruiters can distribute to applicants, complemented by a reporting tool designed to efficiently retrieve, organize, and display the accumulated data. Unlike traditional resumes submitted via paper, fax, or email, Generic Resumes are instantly organized and highly searchable, significantly reducing the time employers spend evaluating candidates. By streamlining the resume evaluation process, the system not only enhances productivity but also allows for better-informed hiring decisions.

Based on your existing checklists, create advanced mobile forms. To conduct inspections, you can use our mobile data collection app. Automatically generate reports Data charts provide insight. Track the status of tasks on-site. Transform paper forms and spreadsheets to powerful mobile checklists. Include logic, location & rich media. Simple to use app that allows you to access real-time data, generate reports automatically and automate workflows. Follow key metrics to make data-driven decisions. Integrate with existing systems. Record audio and video, take photos, scan QR-codes and use bluetooth to capture data at points of interest. Digital signatures are used to verify reports on-site. Poimapper Plus Product, a mobile app that displays correct site information, guidelines, and form templates to field teams is easy to use. While offline, data collection and editing are possible. Final reports are automatically generated with your branding and sent to you by email. Eliminate the need to manually prepare reports in the office.

Unlock unique insights with unparalleled freedom and adaptability using LabChart physiological data analysis software, which seamlessly integrates all your recording devices, enabling the simultaneous acquisition of biological signals from diverse sources while applying sophisticated calculations and visualizations in real time during your experiments. Quickly determine metrics such as Mean Arterial Pressure, Systolic Pressure, and Max dP/dt from your blood pressure recordings in mere moments. The Blood Pressure module offers remarkable ease of use and delivers rapid results, while our intuitive two-point calibration tool simplifies the conversion of voltage units to recognized measurement units efficiently. LabChart is designed to handle essential tasks effortlessly, with advanced functionalities remaining unobtrusive until they are needed. Tailor LabChart to your preferences by utilizing scripting and automation features available on Windows, and leverage custom arithmetic along with import and export capabilities across various formats for compatibility with other software applications. Experience a new level of efficiency and precision in your physiological data analysis with LabChart.

Open HealthHub represents the pioneering platform for fully encrypted communication between healthcare providers and patients. We prioritize the security and privacy of your information above all else, consistently adhering to the General Data Protection Regulation (GDPR). This commitment is what we refer to as "secure by design." The Open HealthHub offers a streamlined method for healthcare professionals and researchers to gather patient information safely and efficiently through a mobile application or medical devices. Our integration capabilities, which utilize APIs and adhere to global medical data standards like FHIR and SNOMED CT, ensure seamless incorporation of the Hub into the existing systems of any hospital or medical facility. This innovative approach not only enhances data collection but also fosters trust between patients and their healthcare providers.

When creating an application designed to capture screen activities and save them as WMV or AVI movie files, consider utilizing the Bytescout Screen Capturing SDK to seamlessly integrate screen video capturing capabilities. This SDK enables you to produce high-quality recordings of your desktop, complete with audio, mouse movements, and clicks. By using just a few lines of code with the ActiveX/COM object, you can effectively enhance your application with screen video capture features. It offers three distinct interfaces for screen video capturing: an ActiveX-based screen recorder, a DirectShow Filter, and a Virtual Camera, catering to both basic and advanced needs. Additionally, it includes a DirectShow Source Filter for developers working on sophisticated video applications. The SDK supports various video formats, including WMV, AVI, and lossless AVI via the included Bytescout Lossless Video Codec. During the recording process, it highlights the cursor with a hot-spot effect and visually animates mouse clicks, ensuring that both the cursor and clicks are easily identifiable in the final video output. This makes it an ideal choice for creating instructional videos and tutorials that require clear visual representation of user actions.

The genuine open-source electronic data capture (EDC) system for clinical research originated from a collaborative effort by volunteers with diverse expertise, including academia, clinical research services, and the IT sector. Today, this initiative is actively utilized by various academic institutions, hospitals, and emerging companies or startups, showcasing its widespread acceptance and adaptability in the field. This collaborative approach has fostered innovation and efficiency in the data collection process for clinical studies.

The Registries platform by CSAM, formerly known as MedSciNet Registries, offers a comprehensive and adaptable online space for the management of registries, equipped with robust tools that support every stage of a project's lifecycle, from initial data collection to in-depth analysis. Leveraging a decade of expertise in creating web-based solutions for medical research, CSAM's Registries system presents an advanced application suite designed to host, manage, and oversee registry projects of any scale. This standard system implementation includes all necessary components to establish a fully operational registry, enabling sophisticated data entry forms, customizable workflow configurations, and enhanced data validation, monitoring, and analytical capabilities. Additionally, the platform is designed with user-friendliness in mind, ensuring that researchers can seamlessly navigate through their registry projects while maintaining high data integrity and compliance.

Data MATRIX offers a comprehensive SaaS solution specifically designed for clinical trials. Since its inception in 2009, the Data MATRIX team has specialized in the processing and analysis of clinical data, creating documents that comply with the standards set by the Russian Ministry of Health, FDA, and EMA. Our software streamlines clinical trial processes, allowing users to efficiently manage and track progress online. Before launching a project, we meticulously adjust and validate our software to ensure that every aspect is considered for optimal performance. With a proven track record of completing 180 projects for pharmaceutical companies, biotech firms, and CROs, our solutions have led 6 out of the top 10 Big Pharma companies to achieve a 15% reduction in R&D expenses. Our dedicated team members take pride in their involvement with professional organizations that connect clinical data professionals such as CDISC, ACDM, SCDM, biostatisticians like ISBC, and medical writers associated with EMWA and AMWA. By continually enhancing our offerings, we remain committed to driving innovation in the clinical research landscape.

Gather various types of form information, including calculations with checks in place to guarantee thorough and precise outcomes. Capture electronic signatures either on your device or online, ensuring that these signatures are secure and digitally verified. You can take photos for documentation or upload images straight from your photo library, with the ability to annotate these images and incorporate them into sketches. Enhance your documents and photographs with additional drawings, graphics, and annotations for a more polished finish. naturalForms seamlessly integrates with a multitude of applications, streamlining your workflow and maximizing productivity. Effortlessly input data using features like a virtual keyboard, checkboxes, dropdown menus, radio buttons, and date and time selectors. You can also establish required fields or execute validation checks to confirm that the data you receive is both accurate and complete, enhancing the overall quality of your forms. This comprehensive approach not only simplifies the process but also fosters efficiency in data collection.