Best Email Backup Software for Windows of 2025

Intradyn's email archiving solutions are trusted and reliable, safeguarding your organization in the face of potential litigation, eDiscovery requests, or Right to Know inquiries. Gain peace of mind knowing that your emails will remain secure, searchable, and readily accessible. Intradyn offers diverse, innovative archiving solutions designed to address various business challenges, from regulatory compliance to legal matters. Our versatile products cater to all industries and can be customized to suit your specific environment through different deployment options. Experience the power of comprehensive social media archiving across multiple channels effortlessly accessed through a unified interface. Our solution ensures compliance with regulatory requirements by maintaining all content in evidence quality. Capture, categorize, and index all mobile content, including MMS and SMS, empowering you to retrieve crucial information whenever needed conveniently. Real-time archiving capabilities effectively preserve all mobile communications for future reference.

EaseUS Backup is a comprehensive solution that boasts a range of innovative backup functionalities, establishing a benchmark in data protection across four distinct editions: Workstation, Server, Advanced Server, and Technician Edition, each tailored to meet the needs of various business sizes and environments. This software is designed to accommodate businesses from a single workstation to expansive enterprises across different platforms. As an all-in-one backup solution, it efficiently manages workloads on PCs, servers, or databases, allowing users to concentrate on what truly matters for their business. Users can conveniently schedule automated backup tasks based on time or specific events, enabling a "set it and forget it" approach. This ensures that data is actively protected, regardless of its growth, without disrupting ongoing operations. Regular backups serve as a vital safety net, allowing you to perform them as frequently as necessary to safeguard business information. Backup data can be directed to your preferred destination, whether it's a disk, NAS device, tape, virtual machine, or a well-known cloud service, providing flexibility and peace of mind for your data management needs. With EaseUS Backup, you can rest assured that your data is not only secure but also easily accessible wherever you need it most.

BLR Data Recovery Tool comes in handy if your Bitlocker drive fails or becomes corrupted, as it may be able to restore your encrypted data. BitLocker recovery of encrypted and lost data from drive without password. Pen Drive and SD Card Recovery: Data loss is common on these portable storage devices due to unintentional deletion, formatting, or physical damage. BLR's extensive scanning can also recover lost contents from these devices, providing a lifeline for the photographs, music, and documents they contain. Advanced Scanning Technology: Despite its user-friendly interface, BLR employs strong scanning algorithms behind the scenes. These algorithms probe deeply into storage devices, looking for evidence of lost files and increasing the odds of successful recovery. Free Trial with Recoverable File Preview: Use the free trial before purchasing the full version. This allows you to scan your storage device and examine recoverable files, giving you a clearer idea of BLR's ability to recover your individual data. The BLR Data Recovery Tool is a convincing solution for recovering lost data from various storage devices. Its ease of use and powerful scanning make it an excellent choice for both novices and expert users.

Find the comprehensive solutions you need to restore, fix, transform, access, export, and safeguard your database. Our award-winning products are designed to retrieve lost data, mend corrupted files, and facilitate email conversions. BitRecover stands out as a trusted name among IT administrators and computer users alike when it comes to efficient data management and recovery solutions. As suggested by our name, BitRecover is dedicated to recovering every single bit of lost information. Operating as a sub-brand of RecoveryTools, we offer a diverse array of solutions tailored to address user demands, including Windows data recovery, virtual drive recovery, VMFS partition recovery, and storage media recovery. Additionally, our extensive product lineup features applications for email conversion and password recovery, enriching the variety of tools we provide. You can rely on us for all your data recovery and management challenges.

ArcTitan is a powerful business Email Archiving Solution enabling organizations to create a back-up of all their email messages. You can Save up to 75% of email storage space and costs with lightning fast search and retrieval. Significantly enhances Microsoft 365 email Search and Storage functionality with cost and time savings. The main features of our business email archiving solution include lightning fast search and retrieval, ultimate scalability, and full compliance with GDPR, eDiscovery, Sarbanes–Oxley, HIPPA, and other legislation for e-discovery, retention and audit. Book a demo today.

Protect your Gmail data by backing it up locally. You can download your emails from Gmail onto a computer, external hard drive, USB drive, or any other external storage device with ease. With Gmail Backup Software, you have the capability to save and convert your emails into various formats such as PST, EML, MSG, DOC, CSV, and many more than 30 different file types. Additionally, this tool enables you to transfer Gmail folders to another Gmail account, Office 365, or any other Webmail service seamlessly. Equipped with advanced algorithms, the Gmail Backup Tool ensures that the structure of your mailbox folders is preserved during the backup or conversion processes. Moreover, this powerful wizard meticulously maintains all essential elements and attributes of the emails, including cc, bcc, subject line, date, time, signature, attachments, hyperlinks, and metadata, ensuring nothing is lost in the process. By utilizing this software, you can have peace of mind knowing that your important email data is secure and easily accessible whenever needed.

eSoftTools IMAP Backup and Migration Software serves as a dependable option for effectively backing up and transferring emails from various IMAP servers. With its intuitive design and sophisticated functionalities, it ensures a smooth process for individuals aiming to safeguard their essential emails or shift them to another email platform or server. The application accommodates numerous IMAP servers, enabling users to effortlessly connect and back up emails from well-known services like Gmail, Yahoo Mail, and Outlook.com. This software presents a trustworthy and efficient solution for managing email data across different platforms. Additionally, it enhances the overall user experience by streamlining the backup and migration tasks, making it an invaluable tool for email management.

BDRSuite is a cost-effective Backup and Disaster Recovery solution, meticulously designed to address the diverse data protection needs of both businesses and service providers. BDRSuite provides robust backup solutions for a wide array of IT workloads, including virtual machines, servers, endpoints, SaaS applications, cloud VMs, NAS/File Shares, and databases & applications. It provides the flexibility to store backups anywhere and comes with centralized management console to effectively manage backup operations Designed to safeguard data and ensure rapid recovery in the event of data loss or ransomware attacks, BDRSuite empowers businesses to achieve reliable data protection and maintain business continuity at a highly competitive price.

MailStore Server is a leading solution for email archiving. Easy to use, reliable, and low-maintenance. MailStore Server offers all the benefits of modern, secure email archive for businesses. MailStore Server creates 1:1 copies of all email messages in a central archive. This ensures the security and availability over many years. Users can still access their emails using Microsoft Outlook, MailStore Web Access or mobile devices like tablets or smartphones. They can also search through them at incredible speed. Your company has many advantages - Assistance in regulatory compliance - Assistance in fulfilling the GDPR obligation - Fast full text searching for attachments and emails - Protection against data loss - Reduce the workload for email servers Storage space savings up to 70% - Simplify backups and restores - Unlock cumbersome PST files - Eliminate mailbox quotas

Gmail offers a user-friendly webmail experience packed with numerous features, yet the risk of data loss remains a significant concern. To address this issue, SysTools Gmail Backup emerges as a powerful tool equipped with advanced features and a sleek interface designed to back up Gmail emails, calendars, contacts, and Google Drive files on a local platform. It is essential to recognize that Gmail does not automatically back up any data, as deleted emails are permanently removed from the Trash after a 30-day period. Consequently, recovering deleted messages is only possible through a locally stored backup. Having a backup of your personal Gmail account on your device guarantees that you maintain control over your data in case of unforeseen events. The Gmail Email Backup Software can efficiently download emails from all Gmail folders to a designated location while ensuring the integrity of the data remains intact. With an impressive array of features combined with an intuitive interface, this software adeptly handles backups for emails, contacts, calendar events, and documents stored in Google Drive, making it an invaluable resource for users looking to safeguard their information. In today's digital landscape, taking proactive measures to secure your data is more critical than ever.

The 4n6 Email Backup Software is a comprehensive solution crafted for Windows users seeking to store their cloud-based emails locally or convert them into various file formats. Thoroughly tested for reliability, the software boasts a highly user-friendly interface. It enables seamless backup of emails from over 90 cloud email platforms, such as Gmail, G Suite, Yahoo, Microsoft 365, and Zoho Mail, among others. This email backup tool caters to a diverse audience, ranging from individual users to administrators and forensic experts. Its intuitive interface allows for easy email preview and backup while retaining all essential details. What distinguishes this software is its sophisticated features, including options for bulk and selective backups, multiple preview modes, a compact viewing option, as well as extraction and export capabilities, making it a versatile choice for various email management needs. Additionally, users can rest assured knowing their important communications are securely stored and easily accessible whenever needed.

Aryson Email Archiving Software offers a secure and dependable cloud-based solution for archiving emails, enabling users to save their emails from various web-based email services directly to a desktop or hard drive. This versatile tool supports a range of email clients, including Gmail, Office 365, Live Exchange Server, Yahoo, IMAP, AOL, Yandex, Thunderbird, and Opera Mail. Users can easily archive their emails as PDF, PST, EML, MSG, MBOX, Word, and other file formats, ensuring that all email attachments are preserved in the process. The software allows archiving based on a specific date range set by the user, utilizing date or task filter parameters to refine the selection. A standout feature of this software is its ability to eliminate duplicate emails during the archiving process. Additionally, Aryson Email Archiving Software provides a free demo version, which permits the archiving of up to 50 email items per folder, making it a great option for users to test its functionalities. This software is compatible with all versions of Windows operating systems, ensuring broad accessibility for users.

Email Backup App allows you to import and export emails via the IMAP protocol. You can restore emails from PST files, EML files, ZIP files, MBOX and OST. Exporting emails can save you time and data. Features: Backup emails from virtually all email service providers that support the IMAP/POP3 protocols, including popular providers like Gmail, Yahoo Mail Zoho Mail Office 365 etc. Restore your email from EML, MSG, ZIP, MBOX, etc. Export emails to EML format. - Preserve email properties like To, Cc and Bcc, Subject, Headers, Attachments, Links, Formatting, etc. - Maintain a correct folder structure when backing up or restoring. Download backup files on your local device. - Import and export emails in batches. - Export emails based on a date range you specify and folders that you select.

The Google Apps Backup tool is the ideal solution for downloading emails, contacts, Drive documents, and Calendar data from the cloud to local storage, catering specifically to business and educational sectors. This G Suite backup software serves as a thorough solution for securing data from Google Apps accounts. For businesses, the backup tool is recognized as an effective and trustworthy method for transferring G Suite data from cloud storage safely. Moreover, the G Suite email backup tool allows for the export of data from the accounts of domain users. Admins can easily download all items associated with users within a specific domain without needing the credentials of those users, only requiring admin login information. By utilizing the Google Apps backup software, users can conveniently save and download email messages along with their attachments in four different file formats, including PST, EML, MBOX, and MSG. This versatility in file formats ensures that the backup process is tailored to meet various needs and preferences.

To safeguard data from unintentional deletions, cyber threats, and inaccessibility due to network issues, utilizing a backup solution for Microsoft Office 365 is essential. In these scenarios, the Shoviv Office 365 Backup and Restore Tool proves to be invaluable. This tool is particularly useful for accessing emails quickly during downtime, regardless of the cause. It boasts a wide range of features, making it a versatile and advanced choice for users. The tool facilitates backup in various formats, including the widely used PST (Personal Storage Table), as well as MSG, EML, MBOX, and HTML. Among its advanced functionalities, users can benefit from incremental backups and the ability to schedule periodic backups, alongside running multiple tasks at the same time. The backup and restore process operates on a job-based system, eliminating the need for repeated connections. Additionally, users can set limits on the number of failed items and configure timers for larger items to enhance efficiency. To explore its capabilities, consider trying out the complimentary demo version that showcases all its features. This trial allows potential users to experience firsthand the benefits of implementing a reliable backup solution for their Office 365 environment.

A multi-user cloud system is readily available to anyone with internet access, managed by a third-party service provider, and offers a budget-friendly solution for data storage. This backup typically involves a combination of on-premises storage alongside public cloud resources, tailored to meet varying requirements. In contrast, private cloud storage is designated for exclusive use by a single organization, which can oversee it with in-house resources or through an external vendor. The platform provides users with an extensive array of technical file formats for download, enabling the saving of emails in specific formats directly onto their local drives. These commonly used file formats assist users in transferring emails from their webmail accounts to other compatible applications seamlessly. A major advantage of utilizing this application is its comprehensive email services, which facilitate the backup of mailbox items that are stored either locally or on alternative mail servers, including various source email services. Such capabilities make it easier for users to manage their email data efficiently, ensuring that important information is preserved and easily accessible.

Acquire top-notch email backup software to securely archive emails from webmail, cloud mail, and various online email platforms. This software is an excellent solution for converting backups of email accounts into multiple technical file formats, including PST, MSG, EML, EMLX, MBOX, PDF, HTML, XPS, MHT, RTF, DOC, and others. With this online email backup tool, users can efficiently save their email server and cloud server data directly to their hard drives. Throughout this process, the backup utility maintains the original hierarchy of email folders, ensuring that all emails from the webmail account remain organized in their respective folders and subfolders. Additionally, the email backup wizard facilitates the batch archiving of both business and cloud emails simultaneously, streamlining the backup process. This method provides a quick and effective way to backup multiple emails by selecting an email account along with the preferred saving format. Within moments, a comprehensive backup of all emails from any chosen email account can be completed. This ensures that users have peace of mind knowing their important communications are securely stored and easily retrievable.

Save your data to local storage, network drives, Amazon S3, WebDAV, and FTP servers. The incremental backup feature ensures that only the modified files since the previous full backup are saved. You can easily restore any full or incremental archive at your convenience with just a few clicks. This flexibility makes data management both efficient and user-friendly.

Aryson Office 365 Backup & Restore is a dependable and secure utility designed for backing up Office 365 mailboxes into multiple file formats. This tool enables users to save their Office 365 mailboxes as PST, MBOX, PDF, EML, EMLX, MSG, and other formats directly to their local computers. In addition to backup capabilities, it also facilitates the restoration of PST and OST files back into Office 365 accounts. Recognized as a leading solution, Aryson Office 365 Email Backup Tool empowers users to efficiently migrate or back up their Office mailboxes to a variety of formats and email platforms. With this software, individuals can easily transfer their Office 365 mailboxes to formats like PST, PDF, and MSG, as well as popular email services such as Gmail, Yahoo, GoDaddy, Yandex, Amazon Webmail, and IMAP. Furthermore, many Office 365 users often seek a swift method to download all their emails, and Aryson’s tool provides just that, allowing for seamless downloads of emails from Office 365 accounts to any storage device in several formats, including PST, MSG, EML, and MBOX. Ultimately, this comprehensive backup solution offers peace of mind for users looking to safeguard their email data.

Mailbakup™ offers a highly sought-after suite of email backup solutions that enable users to swiftly transfer important data from online email accounts to their local storage. This tool allows for the backup of Google Apps emails within a specified timeframe by inputting date ranges in the 'from' and 'to' fields, with the ability to enhance this process by selecting the 'add time Interval' checkbox. Furthermore, this backup solution provides domain administrators the capability to back up Google Apps email data for all users associated with a specific domain, requiring only the input of admin credentials. The Hotmail Backup wizard effectively manages the backup of Hotmail email addresses, specifically designed to securely archive folders and ensure that all mailbox data from the selected directories is captured. In addition, it offers the convenience of backing up multiple Hotmail accounts simultaneously to a local computer. Complementing this, the Yahoo Mail Backup utility is equipped with advanced features, including an option to delete emails after they have been downloaded, providing users with versatile control over their email management processes. Overall, these tools not only simplify the backup process but also enhance data security across various email platforms.

4n6 Office 365 Email Backup Software is an advanced utility that backs up Office 365 shared and primary mailboxes to multiple file formats, document format, IMAP accounts, and desktop mail services. The demo version of this software is also available. Users can backup 10 Office 365 emails from each mailbox. Before backing up, users can view their Office 365 mailbox data and choose the folder they wish to backup from their Office 365 mailboxes.

The MailStore Service Provider Edition (SPE) enables you to provide cutting-edge email archiving as a service, enhancing your current service offerings significantly. This edition comes as a software solution that can be customized to fit your specific operational needs on your own servers. You have complete flexibility in determining the pricing for your customers, and a variety of branding options allows for a visually appealing presentation tailored to individual clients. The MailStore SPE is compatible with nearly all email systems and various archiving and access methods, which enables you to accommodate a diverse range of application scenarios and serve almost any type of client in the SMB segment. For managed service providers with a smaller client base, the MailStore SPE can be easily configured to operate in single-server mode. Conversely, in multi-server mode, the MailStore SPE is capable of supporting an unlimited number of customers, making it an excellent choice for scaling your services. This adaptability ensures that you can meet the evolving needs of your clients effectively.

MailStore Home enables you to securely store all your emails in a centralized archive, ensuring they remain organized even if they are scattered across various computers, applications, or mailboxes. One of the standout features is the ability to open archived emails for replies or forwarding with just a single click, all within your preferred email client. Moreover, navigating through your entire email correspondence becomes quick and effortless thanks to the archive's user-friendly design. Emails can often go missing due to issues like incomplete backups, corrupted PST files, or other technical malfunctions. By utilizing MailStore Home, you can safeguard your emails, maintaining both their security and accessibility in the archive. Additionally, the application boasts a robust search capability, allowing for rapid searches across extensive data volumes and all types of file attachments. This makes it an invaluable tool for anyone looking to effectively manage their email communications.

Handy Backup is a dependable and user-friendly software application tailored for data backup and recovery, in addition to facilitating the synchronization of data folder contents across various contemporary storage devices. It provides automated backup capabilities for all types of data, compatible with any computer system and network architecture. At its core, Handy Backup utilizes a diverse array of plug-ins designed for automatic data backup, which the developers continuously enhance by adding new options. This flexibility enables Handy Backup to effectively preserve data from a wide range of sources, including MySQL databases, Amazon S3 storage, Hyper-V virtual machines, and OneDrive accounts, ensuring comprehensive data protection for users. With its intuitive interface and robust functionality, Handy Backup stands out as a preferred choice for both individuals and businesses seeking reliable data management solutions.

ToolsGround Email Backup Software serves as a comprehensive backup solution, enabling users to securely save backups from a variety of cloud-based platforms, including AOL, AT&T, G Suite, Gmail, Horde, Hotmail, iCloud, Office 365, Outlook.com, Rediff, Roundcube, Yahoo, Zoho, and more, into formats such as PST, EML, EMLX, MSG, MBOX, HTML, and MHTML. It features a swift backup option that allows users to implement filters for selected backups. Recognized for its safety and precision, ToolsGround Email Backup Software has undergone thorough evaluation by experts and is crafted with user-friendliness in mind by its developers. The intuitive interface allows users to easily understand the process of backing up their cloud emails to various storage devices like hard drives, pen drives, and computers. With just a few clicks, users can complete their backup tasks without any hassle or complicated steps. The application ensures that there is no loss of data or changes during the backup process. Additionally, having a backup readily available allows users to access their email databases without the need to log in to their email clients repeatedly, thereby enhancing convenience and efficiency. Overall, the software effectively streamlines the email management process for users.