Best Police Records Management Systems (RMS) for Windows of 2025

Case Closed Software is the most trusted CJIS-Compliant case manager software for multi-jurisdictional investigative units. The most flexible and powerful feature set available on the market. CASE CLOSED SOFTWARE™ is the most powerful investigation management software available. Case Closed Software is a powerful web-based investigative software that can manage case management for multi-jurisdictional investigation units. CJIS-compliant, Case Closed Software can be used on both our secure cloud and on your own servers. This software is the gold standard for international agencies and specialized task forces, state agencies of investigation, gangs and organized crime units, as well as other more specialized investigative agencies. Track and manage cases from start-to-finish, including court status, dispositions, charges, images and defendants. Just a few clicks and your entire case file can be emailed. All case documents will be attached to the email automatically.

Numerous agencies across the country depend on the comprehensive records management system provided by Spillman Flex. By leveraging a unified, centralized database, Flex delivers the essential insights your agency requires swiftly and accurately, thanks to its integrated police records management software. This solution streamlines the initial data entry process, ensuring that all information remains precise and current throughout the investigation and reporting phases. With Spillman Flex Records, you can eradicate duplicate entries and inefficient databases by consolidating all record types—such as names, vehicles, properties, and incidents—into one central repository. This not only alleviates the hassle of logging into various platforms to input the same data repeatedly but also significantly conserves valuable time for your team. Ultimately, this efficiency allows your agency to focus more on serving the community rather than being bogged down by administrative tasks.

CrimeStar's Records Management System (RMS) offers a user-friendly, multi-user setup that is designed for network compatibility, streamlining essential record-keeping tasks for modern law enforcement agencies. The system meticulously tracks all departmental activities, from the initial contact through to the final resolution and the management of offenders. Enhanced data entry is achieved through a series of interlinked modules that are integrated with master indexes, minimizing repetitive input and accelerating the overall data entry process. Its robust search functionality enables users to swiftly locate and interconnect information regarding individuals, vehicles, locations, property, and official documents. Additionally, this comprehensive RMS seamlessly integrates with our Computer-Aided Dispatch (CAD) and Mobile Data systems, as well as a newly implemented Web Interface. The extensive reporting features of the system allow for the quick and easy generation of both detailed and summary reports, boasting over 200 pre-configured reports along with a customizable report creation tool that empowers users to tailor their output according to specific needs. Overall, CrimeStar's RMS not only enhances operational efficiency but also supports informed decision-making in law enforcement agencies.

Efficient access to vital information and streamlined workflows enables public safety organizations to operate more effectively. The Enterprise Public Safety solutions deliver reliable and secure data to dispatchers, field responders, sworn personnel, command teams, and civilian staff. Our offerings ensure adherence to both state and federal regulations for public safety agencies. By equipping command staff, dispatchers, and first responders with robust tools, we enhance their ability to react swiftly and protect lives. These solutions are designed to be both configurable and scalable, allowing each agency to tailor their resources to the specific demands of their community. The Enterprise CAD system is user-friendly and adeptly handles dispatching operations across multiple jurisdictions for law enforcement, fire departments, and EMS. Moreover, it is fully integrated with GIS mapping, mobile computing, records management, and the wider Enterprise Public Safety suite, providing essential information and communication that expedite emergency response. In summary, our solutions not only streamline operations but also empower agencies to meet the dynamic challenges of public safety effectively.

Insight is a comprehensive software solution for criminal investigation management, specifically crafted to aid in addressing a variety of criminal activities. Its robust audit capabilities ensure that every phase of the investigation can be clearly documented and demonstrated. Rather than forcing a new methodology onto your organization, Insight enhances your current processes, streamlining them for greater efficiency and effectiveness. This versatile tool is applicable across different legal jurisdictions and for all crime types. By consolidating essential information and documentation in a single location, it enables users to identify trends, reveal relationships, and organize data in a manner that supports both crime resolution and the preparation of court-ready materials. Additionally, it simplifies information sharing among team members and external organizations, facilitates resource allocation, and allows for effective tracking of investigative progress. With its unified system approach, Insight stands out as the ideal solution you've been searching for to improve your investigative efforts. Ultimately, utilizing Insight can lead to more successful outcomes in criminal investigations.

The A.L.E.I.R. software package, which stands for Automated Law Enforcement Incident Report, is a digital records management and dispatch solution tailored for law enforcement and security entities. It is compatible with MS Windows, Mac, and Linux operating systems. All information is securely stored in either a MySQL or MariaDB server. This innovative program merges word processing and data management capabilities into a single application at a price point accessible to everyone, and remarkably, it is offered free of charge. The A.L.E.I.R. System equips law enforcement and security management teams with a comprehensive database that allows for the tracking of various crime categories, criminal activities, and relevant crime statistics for specific districts or the broader community. Users can quickly locate any report entered into the database by searching based on incident location, names of individuals involved, vehicles, or associated properties, ensuring efficient access to critical information. Overall, this software enhances the operational efficiency of police and security forces by streamlining their reporting processes.

Omnigo stands out as a premier solution for public safety, incident management, and security, catering to various sectors such as law enforcement, education, healthcare, and other enterprise environments. By providing comprehensive tools to oversee the entire incident lifecycle, Omnigo software helps create safer spaces. Its essential modules encompass detection, response, reporting, remediation, and prevention, ensuring a holistic approach to managing incidents. The platform enhances your evidence management workflow, allowing for the preservation of the chain of custody and efficient handling of property from the moment of intake until disposal, accessible on nearly any device. With a team comprised of former law enforcement officials, first responders, and other experts in public safety, we possess the unique insight necessary to effectively safeguard your community while adapting to its specific needs. This combination of technology and expertise positions Omnigo as an invaluable partner in enhancing public safety initiatives.

The Law Enforcement Records Management System is a comprehensive suite of modules tailored to deliver essential technological support across various law enforcement functions. Every module aims to enhance operational efficiency, minimize training needs, streamline personnel utilization, and prevent data entry mistakes, whether in the patrol car, detective division, dispatch center, criminal records office, evidence storage, and beyond. By integrating these modules, law enforcement agencies can significantly improve their overall performance and service delivery.

Significantly cut down on the time spent on data input and report generation through a comprehensive suite that connects every stage from the initial call to case resolution. By integrating full submission capabilities, you can save time while enhancing the quality of your NIBRS data. CentralSquare Records empowers you to input data directly into your system, allowing for easy access anytime and anywhere. This flexible, cloud-based platform not only enables your responders to remain engaged within the community but also alleviates stress for your IT personnel, ensuring smoother operations overall.

Valor CAD (Computer Aided Dispatch) solutions are utilized globally by military forces, law enforcement agencies, and Public Safety Answering Points (PSAPs) to streamline their call-for-service (CFS) operations, enhance coordination during emergencies, and bolster public safety. Engineered to be user-friendly and customizable, this commercial off-the-shelf (COTS) system features robust command and control functionalities along with comprehensive reporting tools, empowering command staff, communication teams, and first responders with immediate access to both current and historical incident data, thereby facilitating better-informed decision-making. In addition, Valor RMS (Records Management System) is fully integrated with Valor CAD and various other components like BOLO, Evidence, and Warrants within the Valor Incident Management System (Valor IMS), all supported by a unified SQL database. This integration allows Valor RMS to efficiently gather data directly from completed CAD events and automatically populate an officer’s initial incident report, significantly improving the accuracy and efficiency of information sharing across departments. Such seamless data exchange not only enhances operational efficiency but also ensures that critical information is readily available for future reference and analysis.

The RIMS Law Enforcement Records Management System offers an efficient solution for organizing, monitoring, and accessing the extensive data that your agency encounters daily. As users input data into the system, it seamlessly updates the master files regardless of the entry point, including from CAD, ensuring true integration. RIMS is crafted to be both robust and user-friendly, with its strength stemming from its intuitive and straightforward design. Comprehensive help screens are available throughout the platform, providing support just a click away. As case reports, field interviews, and other personal interactions are recorded, RIMS automatically compiles a database of Associated Persons and Vehicles, documenting details such as the date, type of connection, and other relevant information. Moreover, all vehicle details gathered from CAD incidents, cases, interviews, permits, and citations are systematically recorded in the vehicle database, allowing for thorough tracking and management of information across the board. This streamlined process not only enhances efficiency but also improves accountability within law enforcement operations.

ARMS is a comprehensive CAD/RMS solution designed to meet the needs of various Public Safety Departments. Established in 1988, ARMS has served more than 350 clients across the country, with a strong emphasis on NIBRS and Clery Reporting. Over the years, it has evolved to support a wide range of functionalities that enhance operational efficiency.

Remove the hassle of interpreting handwritten notes or trying to remember information from earlier in the day. Officers can effortlessly verbalize comprehensive and precise incident reports, completing the task three times quicker than typing, with recognition accuracy reaching as high as 99%—thanks to Zall by voice. Utilizing a cutting-edge speech engine developed with Nuance Deep Learning technology, Dragon ensures exceptional recognition accuracy during dictation, accommodating users with various accents and those in dynamic office or mobile environments; this makes it particularly suitable for a wide range of workgroups and situations. Fast and precise dictation can be employed to input data into RMS and CAD systems, along with other applications. Officers or support personnel can simply speak where they would typically type, and manage form fields by voice, enhancing productivity significantly. This modern solution not only streamlines the reporting process but also allows for a more efficient workflow overall.

An all-encompassing information management system tailored for law enforcement data gathering and maintenance needs is designed to ensure compliance with NIBRS requirements through a unified data entry process. InMotion RMS excels in providing not just efficient and effective methods for information storage and retrieval, but also facilitates comprehensive workflow management to enhance operational effectiveness. The solution boasts proven outcomes such as better access to critical information, reduction of data redundancy, heightened operational efficiency, and simplified data entry and exchange procedures. Users benefit from extensive inquiry and statistical reporting functions that promote wider access and dissemination of system data. Additionally, the platform features stringent user controls governing entry and update permissions, intricately connected to user licensing, which makes its implementation and access competitively priced. Its incident-based design adheres to NIBRS reporting standards, and it offers customizable selection lists for codes, signals, priorities, and other configurations, ensuring that users can tailor the system to their specific needs. This flexibility further enhances user experience and operational adaptability.

The Public Safety Suite Pro, enhanced by Zuercher, streamlines operations by integrating CAD+911, allowing you to minimize the need to switch between multiple screens. This all-in-one solution ensures that responders can be dispatched more quickly and effortlessly, while features like automated callbacks and prioritized calls enhance the efficiency of your communication center. As a result, more resources are available for critical tasks, enabling you to concentrate on saving lives rather than on extensive training or navigating complex systems. By adopting a managed-server model, your agency can cut IT-related complications and save more than 15% of its total CAD expenses. With a unified software suite, you can effortlessly share vital information among responders, dispatchers, jail-booking officers, and investigators. Tailor your CAD workflows to your operational needs using customizable command lines, menus, dashboards, and screens to maximize efficiency. Ultimately, this innovative solution not only reduces workload but also significantly enhances the overall effectiveness of public safety operations.

Enforsys stands at the forefront of the industry by offering cutting-edge software and services tailored to those dedicated to public safety, whether through cloud-based, hybrid, or on-premises solutions. Their offerings encompass a wide range of tools, including police dispatch systems, mapping capabilities, NIBRS-compliant records management, as well as support for internal affairs and emergency services, ensuring comprehensive assistance to the public safety sector with innovative technology and round-the-clock customer support based in the U.S. PoliSys 4.0 represents a sophisticated, fully integrated decision support system that operates across multiple jurisdictions, featuring advanced capabilities such as CAD, RMS, and mobile computing. This system streamlines incident call processing, facilitating efficient operational workflows. Additionally, the application boasts enhanced mapping and paging functionalities that significantly improve dispatch efficiency. PoliSys 4.0 also includes various third-party interfaces, modules, and features, making it a versatile solution for modern law enforcement needs. Ultimately, Enforsys is committed to pushing the boundaries of what's possible in public safety technology.

Digital Cop has been selected to provide its MugShot Pro software to military police facilities across the globe. Recently, MugShot Pro revealed its compatibility with the Crossmatch Live Scan ID 500 system, ensuring the most integrated and all-encompassing booking and live scan solution currently available. Additionally, the Enforsys Polisys RMS/CAD System is now able to connect with Digital Cop's MugShot Pro, offering a highly efficient security solution that remains one of the most cost-effective options on the market today. Furthermore, Smiths Detection Supplies, recognized as the leading provider of trace detection for chemical and biological substances, can now be conveniently purchased via the Digital Cop website. The software offers features such as digital mugshot and booking capabilities, a desktop tool for automatic blood spatter calculations, and barcoding for property and evidence management, along with a secure digital photo evidence database. By becoming part of the expanding network of Digital Cop clients, organizations can enhance their operational efficiency and security measures.

Global's TAC.10 CAD solution capitalizes on the distinctive master indexes embedded in the TAC.10 platform, equipping dispatchers with immediate incident data and a seamless communication channel with on-ground staff. By automating data entry and ensuring swift access, it significantly reduces errors and enhances safety protocols. Global boasts an extensive array of product offerings in the sector, encompassing everything from CAD to JMS and beyond. Whether your needs call for a comprehensive integrated solution or a standalone product, Global provides premier software crafted by experienced developers in the field. Furthermore, as a subsidiary of Harris, Global can tap into a wider range of specialized solutions that harmonize with our software; so if you don’t find what you’re seeking on our website, feel free to reach out, and we will assist in locating the perfect fit for your requirements. This commitment to client satisfaction reinforces Global's reputation as a leader in the industry.

The Field Training Officer Software (FTO) revolutionizes Field Training Evaluation Programs (FTEP) by replacing inefficient, error-ridden, and insecure paper systems with a streamlined digital solution. It provides immediate access to essential field training documents such as DORs, checklists, and evaluations, significantly enhancing reporting precision and operational efficiency. Designed to accommodate police, detention, and emergency communications, the FTO system ensures comprehensive management of training processes. FTO centralizes document handling in a user-friendly, multi-user digital format, allowing organizations to minimize administrative burdens and concentrate on effective training and evaluation. With a full suite of integrated functionalities, this system enables users to create, organize, edit, spell-check, assess, print, secure, and archive their FTO/CTO documents seamlessly, promoting a more organized and secure training environment. Furthermore, the software’s adaptability makes it a valuable asset in various fields, enhancing overall performance and accountability in the training process.

The RMS System streamlines the records management processes within the agency. It enables concurrent real-time access across various departments, including Records, Property and Evidence, Dispatch, Investigations, and Corrections. Designed with user-friendliness in mind, the RMS is accessible for both sworn officers and clerical staff. Its intuitive layout features menus, toolbars, and help resources, creating an efficient workspace for all personnel involved in entering, accessing, and tracking incidents. The search functionalities of RMS allow users to query data based on names, locations, types of incidents, dates, shifts, license plates, and vehicles. Furthermore, RMS keeps an up-to-date Master Name database that encompasses a wide array of details such as addresses, associations, modus operandi, special tactics, vehicles, aliases, gang affiliations, employment history, and much more. This comprehensive data management ensures that personnel have quick access to vital information when needed.

In-Synch RMS provides a comprehensive Records Management System and investigative toolkit that empowers your department to handle case files effectively and create polished reports. With a robust array of investigative features, users are equipped to uncover patterns and indirect connections that often represent the critical insights needed for crime resolution. Whether in the office or out in the field, In-Synch RMS helps streamline operations, ultimately lowering costs and enhancing the efficiency of the agency. The system encompasses various modules designed for documenting different facets of law enforcement data. Click on a module name in the grid below to explore further details and functionalities.

Introducing the highly regarded police law enforcement software that has been providing exceptional and cost-effective solutions to the law enforcement sector since 1995. CrimeSoft’s police reporting and Records Management System (RMS) software is developed specifically by professionals who understand the needs of law enforcement. This software stands out in the industry, truly 'Setting the Standard' for user-friendly and robust police applications that others aspire to emulate. If you are in search of an affordable yet powerful police reporting software package suitable for your police, sheriff, motor vehicle fraud units, campus, hospital, or security departments, your search ends here. CrimeSoft’s law enforcement software is utilized by various departments, including police, sheriff, educational institutions, medical facilities, and security agencies across the nation. Additionally, the newly launched 'CrimeSoft IFI Pro' program is now available, catering specifically to private, commercial, or government insurance fraud investigations, expanding the software's applicability and reach in the field. With a commitment to continuous improvement and user satisfaction, CrimeSoft remains a trusted partner for law enforcement agencies everywhere.

An all-encompassing module designed for the thorough management of public security service operations, this tool offers extensive support for various interventions and remains at your side throughout the process. It facilitates the management and tracking of reports, adheres to government standards, and allows for the recreation of incident scenes, taking into account injuries, witnesses, sketches, and more. This integrated solution ensures that your operations are efficient and compliant with regulatory requirements.

PTS Platinum Plus products are designed to be user-friendly, making them accessible even for those encountering them for the first time. Comprehensive help features are integrated at each phase of usage. While PTS primarily focuses on serving small to mid-sized agencies, its robust capabilities are also suitable for the largest organizations in the industry. The platform offers a variety of deployment options, including SaaS cloud solutions, locally hosted setups, or agency-managed systems, tailored to meet the specific requirements of each agency. Additionally, it facilitates incident reporting for law enforcement, encompassing arrests, citations, evidence handling, and NIBRS compliance. PTS also provides dispatch and event management solutions specifically for 911 call centers, law enforcement, and emergency service providers. Its features range from basic booking and release processes to comprehensive jail and offender management, complete with functionalities for managing mugshots and warrants. Users can efficiently conduct NCIC queries, such as those for criminal warrants, stolen property, and missing persons, from a range of devices, including phones, tablets, or laptops, ensuring flexibility and efficiency in various operational environments. This versatility makes PTS a valuable asset for any agency looking to enhance its law enforcement and management capabilities.

Our comprehensive field reporting software includes five distinct modules: Incident reporting, Crash reporting, Ticketing software, Computer Aided Dispatch (CAD) software, and Evidence reporting. Watson Field Reporting for Law Enforcement encompasses five cohesive modules: Incident, Crash, Ticketing, Computer-Aided Dispatch (CAD), and Evidence. Each of these modules enhances the efficiency of creating field reports through a highly intuitive interface powered by artificial intelligence. Additionally, Watson ensures secure communication and employs sophisticated authentication methods, giving law enforcement personnel instant access to critical information sourced from police database systems. This integration not only improves accuracy but also significantly speeds up the reporting process, allowing officers to focus more on their duties.