Best Free RFP Software of 2025

Responsive (formerly RFPIO) is the global leader in strategic response management software, transforming how organizations share and exchange critical information. Our innovative, best-in-class platform and customer value programs empower companies to accelerate growth, mitigate risk and improve the employee experience. With Responsive, frontline teams deliver superior responses using intelligent technologies to quickly, accurately and automatically manage RFPs, RFIs, security questionnaires (VSQs), due diligence questionnaires (DDQs), risk assessments and all other complex information requests (RFXs).

Indy is an adaptive and all-in-one management software that allows freelancers to track everything, from payments to proposals. Indy makes time management and organization easy so users can focus on their work. This platform includes a collection of contract, proposal, and form templates that make it easier to get clients. Users can assign tasks to specific projects or to categories using the task tracking system. The time tracker tool allows users to log and categorize time spent on tasks as they work. This makes it easy to balance multiple projects or create invoices. Indy can generate detailed invoices for clients when it's time to pay. In return, clients have peace of mind knowing Indy uses top payment methods such as PayPal and Zelle. Indy is a versatile and reliable tool that can be used with other tools such as Profiles, Drive and Client Contacts.

VT Writer is a key component of VisibleThread's RFP software, serving as an AI-powered writing assistant for RFP and proposal teams. Designed for enterprise use, it ensures 100% security, keeping all data within your firewall. Built for seamless team adoption, it enhances productivity and collaboration. Trusted by top Government Agencies and Enterprises, VT Writer helps optimize RFP content by evaluating objective metrics like grade level, passive voice, and grammar. Leverage AI to create and refine content securely and efficiently.

Few scenarios can test the limits of a team like the pressure of crafting a response to an RFP with a looming deadline. Given the intricate details involved in AEC design and construction proposals, a significant number of technical and marketing professionals are needed to work collaboratively. A considerable amount of time is spent drafting and refining responses, while searching for previously submitted information detracts from the attention required for the current proposal. The key to being shortlisted often lies in providing personalized responses that resonate with a particular client's project. Our proposal software initiates the process with intelligent content creation, allowing for the digital capture of information that is both easily searchable and reusable, enabling rapid population of your bespoke proposal responses. Picture a tool that simplifies the proposal development process, allowing field staff, project managers, marketers, and executives to work together effortlessly to produce a standout proposal that meets all requirements. This innovative approach not only enhances efficiency but also elevates the quality of the submissions, making a significant difference in competitive bids.

Dialect's auto-drafting feature enables you to complete questionnaires in a matter of minutes rather than taking days. The inclusion of in-line citations simplifies the process of verifying your responses. You can say goodbye to the tedious task of manually entering information into webforms, filling out questionnaires, or managing response databases. By analyzing your previous answers and top-quality content, Dialect crafts optimal responses tailored to your needs. Utilizing the forefront of generative AI, auto-drafting generates candidate answers that reflect your knowledge base and past submissions to maintain a high level of accuracy. Moreover, the co-pilot functionality provides in-line citations, allowing you to confirm the reliability of your submissions with ease. There's no cumbersome import or export process required; Dialect intuitively grasps the layout of your questionnaire, regardless of whether it's presented as a spreadsheet, document, or online form. Additionally, our extension seamlessly integrates with Google Chrome, ensuring that the entire questionnaire is completed automatically. This efficiency not only saves time but also enhances the overall accuracy of your responses, making the process more streamlined than ever before.

Cassidy seamlessly integrates with your existing tools, utilizing your organization's knowledge to streamline various tasks such as customer support, lead qualification, and RFP processing, among others. By effortlessly connecting your company's data and insights to AI, it can efficiently address employee inquiries, provide project updates, and accelerate customer responses, all while maintaining brand consistency. With Cassidy, you can eliminate concerns about AI inaccuracies, as its knowledge base offers dependable, verified, and sourced information directly from your company's resources. This ensures that all employees have immediate access to the latest information they require, with your organization's knowledge being centralized and synchronized in real-time. Furthermore, Cassidy empowers your AI to handle even the most complex workflows by fully harnessing the context of your distinct business operations, ultimately enhancing productivity and collaboration across the board.

ProRFx® is the leading bid management solution that combines advanced features with user-friendly functionality. With the aid of templates and cutting-edge technologies such as hyperconvergence, hyper-automation, and artificial intelligence, even beginners can effortlessly produce comprehensive solicitations, including Requests for Proposals, in under five minutes. The platform also automates the scoring and tabulation processes, offering insights for the entire bid, line items, and ordinal rankings. One of the standout features of ProRFx® is its ability to ensure compliance with your organization's policies by automatically incorporating the necessary forms, documents, and content specific to each type of solicitation. Users will no longer need to hunt for the latest versions of essential documents like Terms & Conditions or worry about the requirement of an Anti-Lobbying Agreement—ProRFx® handles all these tasks, driving remarkable efficiencies and reducing costs. Furthermore, it simplifies the organization of in-person or virtual meetings, such as Pre-Bid sessions, making the entire bidding process seamless and efficient.