Best Free Visitor Management Systems of 2025

Businesses around the world lose billions of dollars every year due to long queues. Customers who are subject to poor queueing are less likely stay and recommend your business. Compare the performance of different departments and locations. Monitor wait times and the number of visitors who are waiting. Give your staff the tools to improve customer service. Recognize the achievements of your team and identify areas for growth. You can easily measure and share your performance results. Service reports are a great way to track KPIs and evaluate the effectiveness of your service strategy. Customers can join a virtual waiting list using their phones to eliminate in-person lines. Monitor your line in real-time. Customers can safely wait in their cars, at home or outside. Notify customers when you are available to serve them. Provide customers with regular updates about wait times and any other information. Talk to customers and ask for their feedback.

Internationally recognized organizations like Yamaha, Nespresso, and government authorities have already successfully integrated our visit management software into their operations. They can instantly notify staff about guest arrivals and delivery, access live visitor tracking, and enhance their guest experience. This revolutionary visitor management system will eliminate paperwork, automate guest logs, and increase staff productivity. Are you looking for ways to improve your guest reception and front desk? Or would you like to track visitor hours, automate paper-based signing in, and update your site evacuation procedures It's time for you to switch to VisitUs Reception. This industry-leading Visitor Management System is taking the business world by storm.

Robin’s workplace platform is built with hybrid work in mind and has specialized tools for visitor management, meeting room management, and flexible desk booking, including: - A streamlined experience for office visitors - Actionable insights on capacity trends - Team-by-team stats - Meeting room usage - In-depth reporting for more granular analytics Get everything you need to manage your workplace, help people find coworkers and conference rooms, and welcome guests to the office.

A trackable Link and QR Code generator with contactless check-in system can build visitor confidence and provide valuable insights into your business or any web destination. Autonix is a visitor management and tracking system that allows businesses to monitor visit activity and provides powerful dashboard reporting on key KPIs. Visitors have the option to check in via trackable QR Code, Kiosk, or unique URL. To boost your business, use visit data for opt in remarketing. Easy-to-use visitor check in system helps you gain insights and build trust. Your visitors will appreciate the check-in option. It shows that you care about their safety and security while they are at your event or location. Marketers will love the powerful data collection features as well. A robust dashboard allows you to make qualitative business decisions and include performance metrics like impressions, clicks and conversions. You can monitor each event and see actionable trends. Autonix is easy to use for you and your customers. It can easily be integrated into almost every existing business.

Envoy is changing workplaces for hybrid work by safely bringing people together to connect, collaborate, and thrive. Envoy's workplace platform has revolutionized how companies welcome visitors, keep their employees safe, book conference rooms and desks, and manage deliveries in more than 14,000 locations around world. Envoy Visitors welcomes guests with more than 100,000 sign-ins per day. They also protect people, property, ideas, and their personal information. Envoy Protect ensures that employees are well and coordinates their schedules before they arrive on-site. Employees can reserve a desk at Envoy Desks for any day they are in the office to work with colleagues. Envoy Rooms is a simple way to book meeting rooms and free up space. Envoy Deliveries ensures that packages reach their recipients without any mailroom pile-ups.

WorkInSync is a SaaS solution that enables companies to establish hybrid workplaces and bring employees to office safely. With features such as employee scheduling, hotdesking and hotelling, conference room management, parking and cafeteria management, WorkInSync powers workplaces of the future and empowers employees to work anywhere, anytime. With WorkInSync’s Team Calendar, employees can make their office visits more productive by knowing beforehand which colleagues they can collaborate with. WorkInSync’s Vaccination Tracker, Health Questionnaire and Contactless Access Management enables companies to keep workplaces safe by only allowing eligible employees to visit the office. WorkInSync’s integrations with Microsoft365, MS Teams, Google Workspace, Slack, and multiple HRMS systems and identity providers allow companies to seamlessly add WorkInSync to their existing workflows. WorkInSync also comes with deep analytics and insights to improve productivity and efficiency of both employees and workplaces. WorkInSync is used by 350,000 employees at over 180 companies globally.

Lobbytrack is the best visitor management system (VMS) for contactless visitor management. The visitor sign-in app (iOS, Android and Windows Tablet) allows you to register and sign in visitors using just their phone with zero on-site contact. The simple-to-use gate pass management system is an effortless visitor management solution for any company or organization with regular visits to its premises. In addition, anyone can use the easy-to-use visitor tracking interface. Employees can also use the guest management software to send invitations to the visitor. This allows the visitor to finish the pre-registration process even before they arrive at the premises. When visitors arrive, they can scan the QR code and gain instant access—no need to check IDs or fill out paper or digital visitor registration forms.

Transform your team's workflow with a comprehensive collaboration platform that features an AI Companion. Enhance communication, boost productivity, make the most of in-person interactions, and foster employee engagement through Zoom Workplace. Establish valuable connections with a singular solution that encompasses meetings, team chat, whiteboarding, phone services, and much more. Eliminate unnecessary time spent switching between different applications, as Zoom Workplace delivers a smooth, automated experience accessible from both mobile devices and desktops. With its integrated functionalities, you can easily initiate calls or meetings directly from chat threads, collaborate on whiteboards from various locations, and check your colleagues' availability with just a glance. This unified approach not only simplifies tasks but also encourages a more cohesive and dynamic work environment.

Your culture is built on people and places. A simple communication and space management platform can help you create an extraordinary workplace experience for your employees. Appspace is the only platform that integrates digital signage, collaboration tools and room scheduling. It also offers many other tools to keep your team connected at work, home, or on the move. Use pre-designed templates to share the latest announcements and reports with your colors. You can publish content wherever you work. You can view content at work, home, and on the move with simple apps that make use of your existing tools. You can track communications performance and use insights for a better communications strategy. For peace of mind, manage office traffic to and from workplace locations. You can instantly see all available meeting spaces and book them immediately to get meetings started quicker.

Othership offers a comprehensive suite of solutions designed to enhance hybrid work policies, promoting collaboration and connectivity with its top-tier desk booking software. By addressing every aspect of hybrid work, users can leverage data and insights to effectively refine their workplace strategies. In addition to desk booking, Othership also manages visitor access and meeting room reservations while accommodating remote work and out-of-office arrangements on various days. This functionality allows administrators and HR professionals to utilize the gathered data for more informed future work planning. Furthermore, you have the option to trade workspaces via an associated platform, Othership On Demand, further expanding the flexibility of your work environment. Overall, Othership aims to create a more dynamic and responsive workplace ecosystem.

Deployed across more than 6,000 sites worldwide, iLobby powers complex work environments by optimizing and automating key facility processes to achieve regulatory compliance, enforce safety protocols, and drive site security requirements. The iLobby platform is supported by robust reporting, turnkey onboarding, and extensive configurability that ensures maximum impact in complex and regulated industries. iLobby optimizes the front desk and adds an extre level of security, even in highly-regulated areas such as schools, government, factories, airports, banks, schools, schools, offices, factories, airports, airports, factories, schools, or schools. The platform simplifies the complicated process of screening visitors into a single, quick checkpoint. Its enterprise-level features allow you to quickly reach high levels of security and compliance. It is used by Fortune 500 companies, government agencies, and SMBs.

Are you in search of a straightforward queuing system for your customers? Look no further than ezTurns, an online queue management application that is not only customizable but also user-friendly. Recognized as one of the top business applications, it provides an affordable and efficient solution for managing queues in your business. But what could be simpler than this? You can quickly set it up to cast your display on any television and manage it seamlessly from your smartphone or computer. Customers can announce their arrival via the kiosk screen, allowing them to leave the premises while waiting for their turn. They receive timely updates directly on their smartphones without the need to download any additional applications. Plus, you can effortlessly receive ongoing updates that enhance functionality and performance. This makes ezTurns an indispensable tool for modern business operations.

Welcm offers adaptable solutions tailored for multi-tenant properties, self-operated offices, and remote work environments. After conducting thorough market analysis and collaborating closely with a variety of businesses, we have crafted Welcm to align with your real needs, marking a significant improvement over our previous visitor management system. Finally, we have a reception solution that truly embodies our organization, and Welcm plays a crucial role in that transformation. We are excited to explore future developments together. Whether you have 100 employees and accommodate 30 visitors daily or manage a school or charity in search of our Premium plan, please reach out for information on special pricing for educational institutions and nonprofit organizations. With Welcm's Custom Plan, we can develop a tailored visitor management system that fits the unique demands of your organization, as many of our Custom Plan clients have found that while numerous visitor management options exist, none fully satisfied their particular needs. Our commitment to refining visitor experiences continues to drive our innovations.

The leader in creating a great first impression in your workplace. Ezy Sign-in's Visitor management system. With Ezy Sign-in's system, you can: Digitise the sign-in/out process for all visitors, contractors and staff Book desks and manage a hybrid work environment Book meeting rooms Pre-book visitors Induct visitors and contractors on arrival create timesheets to calculate hours worked upload timesheets to MYOB, Xero, etc Install Ezy Sign-in: Across multiple locations or a single location With a central dashboard to manage the system And delegate management by location As a Kiosk with an iPad & label printer Contactless QR Code based system with label printing Browser-based system. Staff can check-in and out and set up their location with Ezy Sign-in's FREE staff app. Bring your office up to date and be ahead of your competition by creating a great first impression and the best user experience. Meet compliance, screen visitors for health (Covid19) and improve security and safety for all visitors and staff. Visit Ezy Sign-in to learn more.

FeverIQ Covid Health & Safety Management: Save Time & Money This program is best suited to senior executives and HR managers at companies that are looking to manage 100 or more employees' health and safety, reduce legal and financial risk, and optimize for accuracy and productivity. For $0.17 per user per day your company can: - Create multiple teams for rotational cohorts. - Get best-in-class risk assessments. - Monitor daily team health check. Export contact tracing data. - Manage quarantines and order Covid tests to ship immediately when necessary - Keep your team's data confidential and HIPAA compliant Protect parents, students, employees, and visitors All this from one dashboard, which is time-saving! 70% of COVID patients never develop fever. Since no single symptom can be definitive, COVID can be difficult to diagnose. Our advanced risk model allows us to screen for possible infections.

Software that makes it easier to reserve desks for your employees. This software includes the ability to assign permanent and hybrid desks, provide wayfinding solutions for employees, as well as making sure your office meets social distancing guidelines. Keep your office secure. Visitors can check in, sign NDAs, print badges upon entry, and then check out. Our software allows your employees to pre-register guests. This saves you time. Service requests can be sent and tracked more easily with Eden Workplace. Employees can submit tickets to Eden Workplace for all their needs. IT and workplace managers can also organize and manage tickets from one place. With Eden Workplace's room scheduling software, you can make meetings more stress-free. Book conference rooms, check out meetings, and integrate meetings using Slack and Google Calendar.

Effortlessly and systematically oversee guest arrivals at the reception with MyLobby, an innovative visitor management system developed by MyMedia. Guests can conveniently check in, while the host receives immediate alerts about their presence through text or email. MyLobby enhances visitor management efficiency, allows for cloud-based visitor record access, delivers real-time notifications, saves valuable time, and helps reduce security risks. This solution is designed to streamline the reception process and ensure a smooth experience for both hosts and visitors alike.

Sign In App is a fun and modern way to sign in visitors, staff, and book meeting rooms and desks. Flexible tools for modern workplaces, including smartphone contactless sign in, RFID and QR code scanning. Safety+ by Sign in App sets a new standard for efficient evacuations. It provides real-time updates across all devices. To ensure safety for everyone, join or create an evacuation report. Safety check provides you with the tools to ensure you comply with all safety regulations and guidance. You can issue health certificates based upon vaccination status or test results or keep a block list to prevent high-risk individuals from unauthorized access. Spaces can help you manage the changes in your workplace. Spaces is the smart, flexible desk and meeting room booking extension for the Sign in App. Spaces allows you to embrace the hybrid workforce and manage your reduced capacity.

Our visitor management system offers a high level of customization in both appearance and functionality. It is compatible with Windows, Android, and iOS platforms, providing a genuine app experience characterized by rapid response times and the ability to operate offline. Users can interact with the system via touch or standard keyboard options. Enhance your visitor sign-in experience with video explainers tailored for each section of the process, utilizing either our pre-made videos or your own creations. The visitor management display serves as the initial point of contact for guests arriving at your organization. With Raptool, personalizing the background, color schemes, and functionalities is a breeze. Additionally, users can conveniently access visitor lists and generate reports using our web backend interface, with options to export data in PDF or Excel formats. You have the flexibility to leverage our cloud servers, implement an offline installation, or utilize your own server infrastructure. The system is also designed for seamless integration with other platforms, ensuring a smooth experience. Furthermore, the ability to adapt the system to your specific needs makes it a versatile choice for any organization.

Enhance your workflows, optimize your operations, assist your members, and grow your business with Nexudus. By utilizing our comprehensive suite of solutions, integrations, and applications, you can fully leverage your resources through automation. Our extensive support network includes webinars, instructional videos, a rich learning database, and a dedicated onboarding team committed to facilitating your transition to our platform. Additionally, our Customer Support team is always available to ensure that you have the help you need and can enjoy a fulfilling experience with our services. You can create and send proposals to prospective clients, allow them to view specific details of upcoming contracts, and enable them to digitally sign documents or agreements. Utilize Floor Plans to gain a comprehensive overview of your space, showcasing available desks and offices while indicating where each of your users will be located. Furthermore, members and colleagues can conveniently reserve desks via the Floor Plans feature within the Members’ Portal, enhancing collaboration and flexibility in your work environment.

ZAP IN is the industry standard for an automated visitor management system that complements and enhances your workforce. ZAP IN collects and hosts sign ins, allowing visitors to easily input their information from a touch-screen tablet. This allows for flexible, secure and well-organized sign-ins. Your company will be notified immediately upon arrival of a visitor. ZAP IN is a Visitor Management System which is fully equipped to provide any workplace with a reliable Workplace Screening solution. Since over a decade, we have helped thousands of users track their visitors/employees and reduce their liability. We also create accessible traffic data reports that are accurate and easily accessible. ZAP IN keeps a cloud-based encrypted visitor log.

Greetly (https://www.greetly.com/) offers digital visitor management software-as-a-service. Founded in 2010, Greetly is based in Denver, CO. Our flagship product, Greetly, is the most customizable visitor check-in app, available on iPad and Android tablets. Greetly is known for providing world-class support. The Greetly experience starts with a live, personal Webinar demo, continues through white-glove onboarding, and continues with 24/7/265 support via live chat, email or voice call. The Greetly visitor management system is full of features including visitor self-check-in, text message, email, voice call, Slack, Teams, and Google Chat notifications, digital logging and reporting, eSignatures on NDAs and waivers, badge printing, evacuation notifications, a watchlist , and provides features like visitor check-in, visitor tracking and so much more. Greetly software costs as little as $64.00 per month.

Transform your lobby into a hub of innovation with W3lcome, an advanced iPad visitor management system designed to enhance the guest experience right from the front desk. Make an unforgettable first impression by displaying your logo and brand colors as soon as visitors arrive, reinforcing your brand identity. Ensure your guests feel welcomed and oriented by providing custom ID badges featuring your logo and essential information. By streamlining the check-in process, you can devote more attention to your visitors and enhance their overall experience. Nobody enjoys the hassle of signing multiple documents in the lobby; therefore, integrating document signing into the check-in process is a smart solution. With your team promptly notified, visitors won't have to wait unnecessarily, ensuring a seamless flow. Are you interested in elevating your visitor experience? Consult with one of our specialists to discover how W3lcome can make a lasting impression on your guests. The iPad allows your visitors to input their information directly, creating a smooth and positive experience right from the start, while also setting the tone for their entire visit. This innovative system not only showcases your commitment to excellence but also significantly improves visitor satisfaction.

Ensure the adherence of your contractors and their personnel while tracking their work locations using INX Sitepass. This contractor management tool provides a convenient way to explore the marketplace for pre-registered contractor companies suitable for your project, or you can invite your contractors and site managers to seamlessly engage, access, and fulfill their prequalification obligations prior to starting work with your organization. Once connected, contractors will need to fill out a prequalification questionnaire that helps you classify them, understand the services they offer, assess the risks associated with the work being performed, and align their qualifications with the specific tasks or projects at hand. Furthermore, Sitepass allows for the development of customized forms that can gather essential details and documents regarding your contractor’s operations and practices, in addition to obtaining information pertinent to the specific job or project for which they are being hired. By streamlining these processes, INX Sitepass not only enhances compliance management but also fosters effective communication between your organization and its contractors. This ultimately contributes to a more efficient workflow and improved project outcomes.

Experience a comprehensive visitor management system designed to foster growth! Safeguard your organization with our cutting-edge technologies that offer ID verification, screening against watch lists, and effective visitor management solutions. EASE Visitor enhances lobby management by incorporating watchlist and sex offender list checks seamlessly. This user-friendly lobby management platform is tailored to meet the specific needs of your organization, functioning effortlessly across multiple locations. With EASE Visitor, enjoy a flexible and scalable approach to visitor management. Key benefits include the transition to a paperless environment—replacing traditional visitor logbooks and enhancing the visitor experience. Prioritize the efficiency of your front desk and visitors with rapid check-in and check-out processes. Additionally, mitigate risks through automated security measures and watchlist screenings. Achieve significant ROI by decreasing front desk costs by up to 90%. EASE Visitor can be easily integrated with your current enterprise systems while ensuring compliance with health and safety regulations. Furthermore, our solution allows for real-time analytics, enabling you to make informed decisions that enhance security and operational efficiency.